Job Title: Executive Assistant
Location: Whitstable, Kent
Department: Executive Support
Reports To: Chief People Officer (CPO)
Position Overview
We are seeking a highly organised, professional, and proactive Executive Assistant to support the Chief People Officer, Chief Financial Officer, and Chief Executive Officer in a dynamic, fast-paced global commissioning company. The successful candidate will provide high-level administrative support while managing sensitive and confidential information. This role involves coordinating executive schedules, booking client events, and facilitating corporate board meetings.
Key Responsibilities
Executive Support:
- Manage and prioritise the daily schedules and calendars for the CPO, CFO, and CEO, ensuring optimal time management and coordination of activities.
- Organise and prepare materials for meetings, ensuring all required documents and presentations are ready for executive reviews.
- Provide executive-level administrative support, including managing emails, phone calls, and correspondence for the leadership team.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
Client Event Coordination:
- Plan and organise client events, including logistics, venue selection, catering, and attendee management.
- Collaborate with internal teams to ensure seamless execution of events that align with the company’s strategic goals.
- Assist with event-related preparations, such as compiling guest lists, managing RSVPs, and ensuring event details are communicated clearly to all involved.
Corporate Board Meetings:
- Coordinate and schedule corporate board meetings, ensuring all logistics, agendas, and documents are in place.
- Attend board meetings to take minutes, track action items, and ensure follow-up.
- Communicate effectively with senior leadership and stakeholders to ensure key decisions are documented and executed.
General Administrative Duties:
- Prepare, proofread, and edit correspondence, reports, and presentations for the executive team.
- Maintain an organised filing system for electronic records.
Qualifications
- Proven experience as an Executive Assistant or in a similar role, ideally supporting C-level executives.
- Strong organisational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Professional demeanour, with the ability to interact with senior leaders and external stakeholders.
- Ability to work independently and as part of a collaborative team.
- A proactive, solutions-focused approach with a strong sense of initiative.
Working Conditions
- This is a full-time position based in Whitstable, Kent.
- Hours: Monday to Thursday, 8:00 am to 5:00 pm; Friday, 8:30 am to 4:00 pm (with a one-hour lunch break).
Why Join Us
- Be part of a dynamic and growing global commissioning company.
- Opportunity to work closely with senior executives in a fast-paced, collaborative environment.
- Competitive salary and benefits package.
- Professional development and career growth opportunities.
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